Ms. Powell became certified (Certified Municipal Clerk, "CMC") in the 1990s through the International Institute of Municipal Clerks (IIMC) by attending accredited courses and training seminars over a period of about five years. Since becoming certified, she has continued to attend CEU courses to keep current on essential laws, procedures, and practices relevant to the Office of City Clerk.
Phyllis has been a member of the Missouri City Clerks and Finance Officers Association (MOCCFOA) for over 20 years, as well as the Central Division MOCCFOA, of which she served two different terms as President; 1996-1997, and 2011-2013. She also served in the capacity of Chairman of the state organization's Newsletter Committee, and served two terms as the Chairman of the state Technology Committee when it was first established, leading the Committee in designing and maintaining its first official web site. She also designed, and maintained, the Central Division's first official web site on a voluntary basis to provide the organization a presence on the Internet as well as archive its history as a charter member of the organization.
Ms. Powell was City Clerk in the 1980s when the Jefferson City Charter Commission was elected and began meeting to draft the City Charter. She attended all meetings of the Charter Commission during that period to provide administrative support as the Commission drafted the actual Charter document.
By City Charter, the City Clerk serves at the pleasure of the Council, and is required to live inside the City. The Clerk's duties include, but are not limited to, the following:
- Assisting citizens contact their Council representatives
- Certifying City records for legal proceedings
- Accepting petitions or appeals pertaining to City issues
- Filing candidates for election to City offices; certifying ballots for all City candidates and issues
- Providing City records when requested in accordance with Missouri Sunshine Law
- Preparing and distributing agendas and information for all City Council meetings; posting, distributing, and archiving agendas for all other official City meetings
- Attending all official City Council and Budget Committee meetings to record official minutes
- Designated as "Custodian of Records", preserving and protecting historical documents according to state laws
- Codifying, maintaining, and distributing, all ordinances which amend the City Code
- Issuing and tracking special tax bills for nuisance abatement and capital improvement projects
- Attesting signatures of City officials, and, when necessary, affixing the seal of the City to all documents
- Publishing all ordinances, resolutions, and minutes in a manner prescribed by law
- Providing Certified records, and appearing upon Court Order, for official court proceedings
- Notifications to public and private sector entities of City actions such as annexations, sales tax elections, etc.